Thanet Bowls Club 01843 594804

    Thanet Bowls Club

    Constitution and Rules - January 2017

  1. Title

    1. The Club shall be called the Thanet Bowls Club, hereafter to be referred to as “the Club” and shall be affiliated to Bowls England and the Kent County Bowls Association (KCBA).

  2. Headquarters

    1. The Headquarters of the Club shall be the Clubhouse Montefiore Avenue, Ramsgate. Meetings of the Club shall be held at such times and in such places as may be decided by the Management Committee.

  3. Objects

    1. To foster and promote the sport of bowls at all levels, providing facilities and opportunities for recreation and competition to the whole community, without discrimination, (i.e. regardless of race, age, gender, sexual orientation, religious belief or ability),

    2. All surplus income or profits are to be re-invested in the Club. No surpluses or assets will be distributed to members or third parties.

  4. Membership

    1. New playing members must be proposed and seconded by two existing members of the Club. Their application must be in writing and shall be posted on the Club notice board for a minimum of seven days. Their membership will be accepted subject to payment of the membership fee and also subject to ratification by the Management Committee.

    2. Social members must be proposed and seconded by two existing members and upon payment of the agreed subscription may enjoy all the Club facilities but will not be entitled to play bowls or vote.

    3. Membership classes shall be as follows:-

      1. Full Member – May play in Club Competitions. Eligible to play in inter-club, (league and friendly), competitions. Has full voting rights at the AGM and in 'special' meetings. Does not pay a 'green fee' to play on the club green.

      2. Junior Member – Aged 17 or less at the start of the season. Junior members enjoy the same rights as full members excepting that they are not entitled to vote.

      3. Social Member – Does not have playing rights as detailed for full members, (above), but may play on the green on payment of a 'green fee'. May use the clubhouse for social purposes and does not pay the higher 'non-member' rate ascribed to some social events. Social members may attend the AGM but are not entitled to vote.

      4. Lifetime Honorary Member* – Has Full Member rights as indicated above but need pay no membership fees during their lifetime.

        * A successful nominee for Honorary Lifetime Membership must a) be a long term member of TBC, (at least 15 years); b) have given prolonged and outstanding service to the club (e.g. committee role; maintenance role; catering role) during that time; c) be nominated and seconded by current full members of TBC. The nomination must indicate how the nominee fulfils a) and b) above. d) Receive the support of the management committee who will review the nomination and have the final say in agreeing or denying it.

  5. Annual Subscriptions

    1. The annual subscription shall be fixed by the Management Committee and be payable within fourteen days of the start of the season. Any player who has not paid their subscription or made application to the Management Committee for exemption shall cease to be a member.


  1. Management Committee

    1. The Club shall be managed by an elected committee comprising the elected officers as follows:- President; Secretary; Treasurer; Fixture Secretary; Competition Secretary; Ladies' Captain and Vice-Captain, Men's Captain and Vice-Captain; Bar Manager *; Catering Manager *, 2 x Social Sub-Committee Representatives * (1 x Men's Section 1 x Ladies' Section – only attend meetings when requested by the committee and when in attendance they do not have voting rights).

    2. All Officer Roles are open to Full Members

    3. Social members may only submit their names for election to those officer roles which comprise the Social Sub-Committee (indicated by * in 6.1).

    4. Full Members may submit their names for up to, (but not exceeding), two positions.

    5. Social members may only submit their names for one position.

    6. All Officers shall be elected by the members at the Annual General Meeting of the Club.

    7. The Committee shall elect a Chairperson.

    8. All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

    9. The committee shall have the power to co-opt any member with a special contribution to make.

    10. The Chairman, secretary and treasurer shall be responsible for all legal and financial matters.

    11. The Committee shall be concerned with the purchases for the Club and with the supply by the Club of intoxicating liquor pursuant to the Current Licensing Laws. The hours fixed by the Club for the sale of intoxicating liquor shall be as stated in the licence, and as agreed from time to time by the Management Committee.

    12. The overarching duty of the Committee shall be to control the affairs of the club on behalf of the members. It does this via the officers who's roles are as follows:-

      1. The President – is an ambassador for the club representing the committee to club members and the public.

      2. The Chairperson – chairs the Management Committee and Annual General meetings; ensures opportunities for all committee members to participate fully in meetings; has the casting vote in the event of a tie but does not have a vote otherwise.

      3. The Secretary – co-ordinates the activities of the Management Committee; a) arranges meetings inc. arranges dates and compiles and issues meeting agenda, b) prepares and issues meeting minutes c) oversees the timely performance of actions as agreed in meetings, d) communicates with members and outside bodies (e.g. KCBA) as required to maintain awareness and facilitate club activities. e) Holds the Clubs 'legal' documentation including the Liquor Licence and the Club Deeds

      4. The Treasurer – keeps accurate accounts of Club finances; facilitates examination of Club accounts by the appointed auditor before every AGM; submits an annual financial report to the AGM; makes the accounts available for reasonable inspection by the members; manages the club bank account; submits quarterly financial reports to the management committee to maintain oversight.

      5. The Club Captains - take joint responsibility for all matters relating to the playing of bowls, including their own section and mixed matches; make decisions and display notices etc. to restrict play; have the authority to enforce such restrictions upon all members, and upon guests and members of the public.

      6. The Vice-Captains – assist Captains in the performance of their role; adopt the role of the Captain(s) in their absence.

      7. The Fixtures Secretary – arranges club matches and the preparation and publication of a detailed fixtures list; liaise with the press to publish fixture and competition results.

      8. The Competition Secretary – makes arrangements for all Club competitions including but not limited to arranging the 'draw'; adjudicating over disputes; posting results; arranging finals, and making arrangements for trophies and trophy presentations.

      9. The Bar Manager oversees the stocking, storage and sale of alcoholic and non-alcoholic beverages sold through the bar. Ensures that the bar and equipment is maintained in a clean, hygienic and serviceable condition. Is a member of the Social Sub-Committee. Arranges appropriate cover, when personally unavailable to perform these duties.

      10. The Catering Manager oversees the purchase preparation sale and provision of food and drink made available via the kitchen. Ensures that the kitchen and kitchen equipment is maintained in a clean, hygienic and serviceable condition. Is a member of the Social Sub-Committee. Arranges cover, when personally unavailable to perform these duties, (e.g. when catering for touring teams, Captain's day etc. and to arrange a tea rota for home matches).

      11. The Social Sub-Committee Representatives – keep the committee informed, (attending committee only as necessary to do so), of all issues relating to the social activities of the club including, but not restricted to, catering for matches and events and arrangements for non-bowls related club social activities.

      12. The Committee may co-opt additional members as necessary to undertake it's functions. Co-opted members shall not be entitled to vote on the Committee.

      13. The Committee shall make decisions on the basis of a simple majority vote. In the case of equal votes the Chairperson shall cast the deciding vote but will not vote except in the event of a tie.

      14. To appoint Sub-Committees as necessary to fulfil the Club’s business.

  2. Sub Committeees

    1. The following Sub-Committees shall be responsible for the day to day running of the Club.

    2. The Selection Sub-Committee shall:- a) comprise the Captains and Vice-Captains of both Men's and Ladies' Sections and one elected member from each section; b) undertake their role in compliance with the Club procedure entitled “Principles and Procedure for Team Selection”; c) have full authority for the selection of bowls teams and the positions allocated to players therein.

    3. The Social Sub-Committee shall:- a) comprise the Bar Manager, Catering Manager and 2 other nominated members; b) oversee arrangements for catering during club matches and other bowls and social events; c) oversee arrangements for social activities (e.g. bingo, race night); c) Co-opt assistance from other members as required in the performance of their duties.

  3. Rules of Play

    1. Play will not be permitted on the greens before 10am.

    2. The Club dress code requires that all players must wear smooth soled shoes without heels. Club Members must wear grey or white clothing below the waist and white clothing above the waist, except on rinks 1 and 6 where casual wear is permitted.

    3. Members of the public may play on rinks 1 or 6 upon payment of a green fee and (where necessary) the hire of smooth soled shoes and or bowls.


  1. Discipline

    1. The management committee shall review matters that have the potential to bring the club into disrepute.

    2. Where, subject to a two thirds majority vote, it is found that an individual or group of individuals have committed acts that bring the club into disrepute, several courses of action are available to the committee. These actions are taken based on the seriousness of the act as viewed by the committee. They need not be taken sequentially, (e.g. a written warning need not be given prior to a notice of dismissal).

      1. A verbal warning issued by a nominated officer.

      2. A written warning issued by a nominated officer outlining the committee decision and the likely action in the event of repeat.

      3. A written notice of dismissal.

    3. Any member subject to disciplinary action has the right to appeal the decision and to appear before the committee to make personal representation if they so wish.

    4. Any member subject to upheld disciplinary action may not stand for office for a period of 2 years after the date of the offence.

    5. The committee has the discretion to strip an officer of the club of his or her position if the nature of an offence is such that continuance in the role is deemed inappropriate. N.B. 9.4 (above) is not discretionary. Thus an officer subject to upheld disciplinary action may not reapply for office for a period of 2 years from the offence even if not required to stand down at the time of the offence.

  2. Annual General meetings

    1. The Annual General Meeting shall be held not later than the end of December each year. Appropriate information will be provided to every member and will be posted on the Club Notice Board at least twenty one days prior to the AGM. Members must advise the Secretary in writing of any business to be considered at the Annual General Meeting at least 14 days before a meeting. The Secretary shall post a finalised agenda for the meeting on the Club Notice Board not less than 7 days before the meeting.

    2. The business of the Annual General Meeting shall be to:-

      1. Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.

      2. Receive the examined accounts for the year from the Treasurer.

      3. Receive the annual report of the Committee from the Secretary.

      4. Select a financial examiner for the coming year.

      5. Elect the Officers and Committee Members of the Club.

      6. Transact such other business received in writing by the Secretary from Members 14 days prior to the meeting and included on the agenda

      7. Items of “Any Other Business”, shall be called for at the meeting but (unless readily addressed at the meeting) will normally be differed for discussion at the next regular committee meeting.

      8. Special General Meetings may be convened by the Management Committee or on receipt by the Secretary of a request in writing from not less than ten members of the Club, stating clearly the reason for their request. At least 21 days’ notice of the meeting shall be given.

      9. A notice requesting nominations for the election of officers shall be posted on the club notice board at the end of August and taken down at the end of September each year. Each nomination must be proposed and seconded by Club Members with the nominee indicating their consent.

      10. Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to the casting vote.

      11. A quorum for a General Meeting shall be 20 members.

      12. Each Full Member shall be entitled to one vote on each issue at General Meetings.

      13. The counting of votes will be performed by two 'Tellers' A Teller is a full member of the club who is in attendance at the AGM; is nominated to serve in that position by the three trustees and is unopposed in such nomination by other full members in attendance.


  1. Alterations to the Constitution

    1. Any proposed alterations to the Club’s Constitution may only be considered at an Annual or Special General Meeting convened with the required written notice of the proposal. Any alteration or amendment must be duly proposed and seconded. Such alterations shall be passed if support by not less than two-thirds of those Members present at the meeting, assuming that a quorum has been achieved.

  2. Dissolution

    1. If, at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter to discuss and vote on the resolution.

    2. If, at that Special General Meeting, the resolution is carried by at least two-thirds of the Members present, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.

    3. After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Members of the Club, but shall be given or transferred to another registered Community Amateur Sports Club, a charity or the sports governing body for use in community related sport.







Trustee

Name

Signature

Date

President

Mike Higham



Treasurer

Genny Piper



Secretary

Mike Ashley




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